Complete Guide to Transporting Goods by Train in India: Step-by-Step Process, Allowed Items & Freight Charges

From long ago transporting goods via Indian railway, it is considered as a cost effective and efficient method. Indian railways offer a range of services to cater diverse needs of citizens. 

In this article we have collected all the insights from procedures, permissible items, best practices, tips and many more about the transportation of goods by train in India. Let’s dive into. 

Frequently Asked Questions FAQs – Parcel Goods Via Railway

We are listed down a few generally asked the questions and the common answers for them. 

How many days does the delivery take? 

Usually the delivery times vary based upon distance between the destination and the origin station. The parcels will get delivered within the maximum of 3-10 days depending upon the factors. 

Can I transfer the goods on the same train I am travelling? 

Yes, you can transport goods as luggage in the same train you’re traveling on. But in order to do that you need to book your items as luggage

Goods parcel through train procedure

ensuring they are properly packed and following the weight and size restrictions given by the Indian railways. If you are transporting luggage along with you it is suggested to arrive at the station well in advance to complete the necessary formalities. 

Will my goods reach their destination safely? 

Many consumers have the same query. Even though the railways ensure safety and security you can consider getting insurance for the valuable items if they are being transported.

How to ensure my goods while shipping them via railways? 

Insurance can be availed at the time of booking your shipment. You can declare the value of the goods, based on your declaration insurance charges will be calculated and it will be added to the total bill. Even though there is automated query maintenance it is advised to discuss insurance options with the parcel office staff during your booking. 

Do parcel office staff pack my goods? 

No, Indian railways does not provide any packing services at this moment. But, as per the info, they provide packing service for bikes (two wheelers) at extra charges. 

What are Various railway transport services available 

We can put up all the transportation under one term called ‘railway transportation’. But there are different services offered by the Indian railways. Few of them are mentioned below, 

Parcel service 

This service caters to the transportation of small consignments allowing individuals and businesses to send packages across the country. This parcel can be booked at the designated parcel office and the charges will be based on the weight distance and nature of the goods. 

Luggage service 

For passengers travelling by train the luggage service allows them to book personal belongings as luggage. This ensures their item travels along with them in the same train. This is ideal for customers who or relocating or carrying excess baggage 

Lease of Wagons

Businesses have bulk good transportation requirements. They can lease an entire wagon for their transportation. This service is cost effective for large consignment also the businesses will have dedicated space for them. This reduces risk of damage. 

Container transport 

Indian railways offer container services for transporting goods. This is one of the secured and standardised methods of shipment. These containers are suitable for various cargo types and they facilitate easy loading and unloading. 

Automobile Freight Train Operator 

This service is particularly crafted for the automobile industry, enabling transportation of vehicles across the country. Trains will have specialized wagons to ensure safe and efficient movement of automobiles 

Roll-On Roll-off Train service 

This service allows loaded trucks to be transported on flatbed wagons. This will combine road and rail transport advantages. This service reduces road congestion and fuel consumption. This is one of the eco-friendly transportation alternatives that can be used when there is a need. 

Tips For Safe Packing Of Goods Transporter Through Railways 

1. Use strong adhesive tape to seal the package. This will prevent them from being opened during the transit. 
2. Ensure the package is not over packed. As over packing can lead to bursting or damage. This may affect the other goods transported along with the package. 
3. It is recommended to pack the item in a manner the weight is distributed evenly. This will reduce the risk of tipping or imbalance during the transportation.
4. Label your package clearly. Include sender and recipient details along with the handling instructions. This facilitates easy delivery. 
5. Always use waterproof materials or any plastic covers to protect your goods from water or moisture damage. 
6. Use materials like foam, airbag or bubbles inside the package that can absorb shock. 
7. Always strengthen the edges and corners of the package with extra tape or padding. This will prevent wear and tear damages. 
8. The final and most important is to ensure none of the items being shifted is on the prohibited list. This will avoid the legal issues and delays in the parcel receiving. 

How to Book a Railway Parcel? 

Step by step procedure to book parcel service through railway office 

1. Visit the local parcel office at the nearest railway station. Inform and get the forwarding note or form. This form requires details about sender, recipient and the consignment. 
2. Present your consignment for inspection. The parcel clerk will examine the goods and ensure complaints with the given regulation. 
3. Later the consignment will be weighed and dimensions will be noted to calculate the charges. 
4. Once the charges are calculated, pay the applicable amount and get the receipt. The receipt is very essential for tracking and collecting the consignment of the end destination. 

Step by step procedure to book parcel service through railway website 

1. Visit the official parcel booking website of Indian railways, given below. (https://parcel.indianrail.gov.in/)
2. Register or login. You have to create an account or login into the available account. 
3. Enter the information about the sender, recipient and consignment.
4. Next you have to select the service type. Choose between parcel, luggage or other available services. 
5. You can use an online calculator to get an estimate. Then make payment through the available online payment mode.
6. Once it is done you will receive the booking confirmation. Download and print the receipt for your future reference and to collect the consignment at the end destination. 

Know about the rail transport charges 

As mentioned above, the charges will be dependent upon the type of goods, distance transported, and type of service. The charges are different for general parcel, luggages and special consignments, bulk goods and automobiles. To estimate the cost Indian railways provides a

Bike (Two Wheeler) Transporting via Train

Freight Operations Information System (FOIS) calculator. This allows customers to input the parcel details and get the approximate fare rates. 

Charges for Bike Parcel Starts Rs 700 Onwards

The Documents Required 

For booking parcels with Indian railways there are different documents required, based on the type of shipment that is being transported. 

For commercial parcels, you need invoice or bill, GST registration certificate, company identification certificate like PAN card or company registration certificate and then authorization letter from the company. 

For Household goods you need a list of packed items, identification proof for the sender, address proof for the sender and declaration form. 

Some General Suggestions 

Check timetables 

Before booking the parcels always check the train schedule this will help you to ensure timely delivery. 

Use quality packing materials 

As mentioned earlier you need to use quality materials in order to protect the shipment from damages. Also secure the fragile items with care

Label each box carefully clearly 

Labelling the boxes will help with identification and handling of them. Also mention instructions like fragile items, handle with care, this side up and more. 

Track shipment 

Indian railways provides tracking services for the parcels that you book through registered parcel offices. So track the consignment and receive them at the proper time. 

Indian Railway

No door to door delivery – Arrange pick up at destination 

Since the railway transportation is not a courier transportation, you need to plan your pick up at the end destination accordingly 

Check for damages on arrival 

Inspect your parcel immediately upon arrival. If there is any damage, report to the railway parcel office immediately. In case if you have insurance you can claim the amount based on the extent of damage. 

Conclusion 

Transporting goods via Indian railways is always considered as an economical and reliable option. By understanding the charges, having the necessary documents, ensuring proper packaging, businesses, individuals or anyone can experience a smooth shipping process with Indian railways. 

Always refer the official railway website for the latest updates